Protecting Corporate Assets
Proper Use of Corporate Assets
Every employee and agent working on behalf of the Company with access to company money or property has an absolute responsibility to manage it with the utmost level of integrity, and to avoid any misuse of such assets.
Fraud, theft, embezzlement, or other improper means of obtaining corporate funds by Tronox personnel are unethical, illegal, and completely unacceptable. Unless specifically authorized, you may not misuse or remove from Tronox facilities any company property (e.g., furnishings, equipment, supplies, as well as property created, obtained or copied by Tronox for its exclusive use, such as files, reference materials and reports, computer software, data processing systems, and data bases).
Tronox’s products and services are its property. Any contribution that an individual working for Tronox may make to their development and implementation are and will continue to remain the Company’s property, even after such individual’s work for or on behalf of the Company has terminated.
It is important that we prevent theft or misappropriation of company property by taking continual care to limit such losses by normal precautions and by handling company assets in a prudent manner.
When is use permitted by Tronox?
- when used for their intended business purposes
- reasonable and limited use of your Tronox issued telephone or computer
When is use not permitted by Tronox?
- when used for outside business or personal political activities
- when used to download, view, or send materials that are unlawful or unethical
It is important to maintain our records in a way that complies with all applicable laws, rules, and regulations, and allows for availability in case of litigation, audits, or investigation. At the same time, it is impractical to retain all records indefinitely—storage expenses would be prohibitive and retrieval of specific records would be difficult. Accordingly, you are required to comply with the Company’s record retention guidelines.
You are required to cooperate fully with any appropriately authorized internal or external investigation, including violations of this Code and pending litigation. If you are requested to preserve documents in accordance with an investigation or legal hold, you should never withhold, tamper with, destroy or fail to communicate relevant information.
The integrity of Tronox computer programs and data must not be compromised.
The inappropriate use of information technology or data may expose the Company to risks, including virus attacks and security breaches of information technology. Exercise great care in protecting these assets against intentional or unintentional corruption.
Computer hardware, software and data stored on the Company’s information technology, as well as corporate data stored on personnel devices, are ultimately the property of the Company. The safeguarding of this information technology and data is the responsibility of all Company personnel.
Security controls are in place and reviewed continuously to protect against emerging cyber threats. To the extent permitted by law, the Company reserves the right to monitor or audit an individual’s use of its information systems, and access electronic communications or information stored on systems, devices or equipment for maintenance, business needs or to meet legal or policy requirements. In the event that the Company’s information technology and data are used inappropriately, disciplinary action may be taken.